Privacy policy

1. Data controller

Scientific Editors LLC, a United States company, is the data controller for information processed through this site. Email: info@scientificeditors.com. For privacy requests, use the Contact form and select “Data protection.”

2. Scope

This policy covers site browsing, accounts, the contact form, book and article submissions, course and conference registration, research methods consulting, and payment checkout. It does not cover third-party sites linked from the catalog or social media.

3. Data we collect

Identification and contact

Name, email address, phone number or WhatsApp (if provided), institutional affiliation, country, and, where available, ORCID or another academic identifier.

Publishing

Title, abstract, manuscript, metadata, coauthors, originality statements, conflicts of interest, funding, and, where applicable, ISBN or DOI identifiers. Unpublished material is treated as confidential until publication or closure of the submission record.

Training and events

Registration, attendance, and assessment details, and information needed to issue certificates or confirmations.

Payments

Billing information and transaction references. Full card details are handled by the payment processor; Scientific Editors does not request card numbers by email or through the contact form.

Browsing

IP address, device type, pages visited, language, and technical security logs. The site search may retain your query to return results.

4. Purposes

• respond to editorial correspondence and provide support;
• manage submissions, peer review, editing, identifiers, and dissemination;
• register participants, deliver courses and conferences, and issue certificates;
• provide contracted research methods consulting;
• collect payments, issue receipts, and prevent fraud;
• maintain site security and meet legal obligations;
• improve content and the catalog using aggregated statistics.

We do not sell or share personal data with third parties for their own marketing. Marketing emails are sent only with your consent, include an unsubscribe link and our postal address, and you can opt out at any time (CAN-SPAM).

5. Legal bases for processing (sample)

Depending on the circumstances: performance of a contract or pre-contractual steps (submission, registration, payment); legitimate interests in operating an academic publisher and protecting the site; consent where expressly requested (for example, for certain non-essential cookies); and legal obligations (billing, record retention, or government requests).

6. Peer review and confidentiality

Unpublished manuscripts and reviewer identities, when the review process is anonymous, are shared only with people involved in the evaluation. They are not used for purposes unrelated to publishing. Research-integrity reports are documented with restricted access.

7. Recipients and processors

Data may be accessed as needed by the editorial and training teams; assigned reviewers; hosting, email, and payment providers; book, journal, or learning platforms; and authorities where required by law. Each processor is limited to the instructions for its contracted service.

8. International transfers

Scientific Editors operates from the United States and serves authors and institutions in Latin America, Europe, and other regions. Using this site means data may be processed on servers or with tools located outside your country of residence. Reasonable contractual and security measures are used by this international academic service provider.

9. Retention

• form inquiries: as long as needed to respond, plus a brief follow-up record;
• publishing records: while the work is in progress and afterward for the applicable editorial archive period;
• registrations and certificates: as long as needed to document the training or event;
• billing: for the applicable accounting and tax retention periods;
• security logs: for a limited period to detect abuse.

10. Security

✓ The whole site uses HTTPS (TLS encryption in transit, HSTS enabled). We use access controls, backups, and measures against automated form submissions. No system is infallible; if you become aware of an incident affecting you, notify us through Contact.

11. Individual rights

You may request access, correction, updating, or deletion of your data, and object to or restrict certain processing where the law permits. Residents of California and other U.S. states with privacy laws may request access, correction, deletion, and opt-out of sale or sharing; we do not sell personal information and will not discriminate for exercising these rights. People in other jurisdictions (including those with portability rights) may make the same request through Contact. Scientific Editors may ask you to verify your identity and will not delete data that must be retained under a contract, scientific archive, or law.

12. Cookies

The site uses essential technical cookies for sessions, security, the cart, and language. Fonts are hosted on our own server (no requests to Google Fonts). Session recording and replay tools are disabled by default and, if ever enabled, would require your consent and mask all form fields. Other analytics or preference cookies, if enabled, will be disclosed and may be rejected. You can block cookies in your browser, but some features (account, payment, learning platform) may stop working.

13. Children

The services are intended for researchers, educators, and institutions and are not intended for people under 18. ✓ We verify age by date of birth at registration (the date is not stored) and do not knowingly collect data from anyone under 18, including children under 13 (COPPA). If a guardian believes that data from a minor has been collected, request its deletion through Contact and we will delete it promptly.

14. Changes

This policy may be updated. The effective date appears at the beginning. Continued use of the site after a change indicates awareness of the published version.

15. How to exercise your rights

Email info@scientificeditors.com or use Contact and select “Data protection.” Include your name, email address, and specific request. Read this together with the terms and conditions.